Job Description

Maxonic maintains a close and long-term relationship with our direct client. In support of their needs, we are looking for a Water Administrative Associate

Job Description:

Job Title: Water Administrative Associate

Job Type: Contract

Job Location: Stanford CA

Work Schedule: On-site

Rate: $30,Based on experience

Admin description notes:

• In person 4 days a week minimum
• General administrative support needed with experience with excel and powerpoint.
• Daily
• Manage Water Hotline
• Monitor company email
• Transfer messages as needed
• Log inquires into smartsheet
• Monitor log to confirm inquiries have been responded to
• Invoices
• Monitor invoice email
• Add invoice information to invoice tracker on smartsheet
• If invoice requires requisition/no PO on invoice; reach out to PM for needed actions
• Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42.
• Confirm from Dat/Odelia has access to reports
• Stampli approvals?
• Daily Timecards checks
• Monitor timecard reports and work with techs to ensure timely accurate timecard charges

Weekly (as needed)

• Pcard purchase and verification
• Tcard -travel arrangements
• If needed, Professional Certification support - can include travel, payment for class and test etc.
• Safety tailgate - during operational meetings
• Mail
• Amazon orders
• Invoice related - Utility payments review
• Bi-monthly Timecards TLA Axess
• Reqs
• Review of Service now dashboard
• Assist finance/engineers with req related questions

Monthly

• WRCI Meeting (ice breaker, slides, host meeting)
• Valley Water letter and payments - update and get signature of letter to send in with payment
• Monitor Blanket PO Repot and support engineers process invoices on time

Questions that determine what background check package to run

• Is a degree required for this job? (this will alert Magnit that an education check is needed) not required
• Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed)
• 35% - 1042949-1-ALAAM
• 30% - 1042950-1-ALAAM
• 10% - 1042951-1-ALAAM
• 8% - 1027626-1-AABNO
• 5% - 1027698-1-AABNO
• 5% - 1043391-1-AABNO
• 5% - 1155795-1-AABNO
• 2% - 1172100-1-ALAAJ

About Maxonic:

Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients.

Interested in Applying?

Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ (510) 613-4990) for more details

Job Tags

Similar Jobs