Job Description

Project Coordinator: Driving Efficiency in Foodservice Equipment Solutions! 🍽️

Location: Nashville, TN | Employment Status: Full-time

Are you a highly organized professional who thrives on keeping complex projects running smoothly?

Join our full-service equipment and supplies dealership based in Nashville, TN. We supply customers nationwide with a wide range of products and services, helping commercial kitchen operators run their businesses efficiently and profitably. We prioritize quick responses and relentless solution delivery—and you will be critical to our success!

Position Summary: Project Administration & Communication

The Project Coordinator will provide crucial administrative and logistical support to the Project Manager, ensuring the seamless planning, execution, and finalization of foodservice equipment projects. This role focuses on maintaining order, tracking progress, and facilitating clear, effective communication among all stakeholders. The success of our projects depends on your ability to keep everything organized and on schedule.

Essential Duties and Responsibilities

• Project Coordination: Assist Project Managers in coordinating all project activities, resources, and schedules for foodservice equipment installations.
• Documentation Management: Maintain all critical project documentation, including contracts, schedules, reports, and ensuring all information is accurate and up-to-date.
• Communication Hub: Serve as the central communication point between clients, suppliers, and internal teams to ensure project milestones are clearly understood and met.
• Progress Tracking: Track project progress against established timelines and efficiently report timely updates and status summaries to the Project Manager.
• Administrative Support: Handle essential administrative duties, such as processing purchase orders, tracking shipments , and managing invoices.
• Meeting Support: Organize and participate in project meetings, accurately recording meeting minutes and tracking follow-up tasks to completion.

Performance Focus (What Success Looks Like)

Success in this role will be measured by:

• Accuracy and completeness of project documentation.
• Timeliness of project updates and reporting.
• Percentage of tasks completed on schedule and the number of projects supported without delays.
• Efficiency in handling administrative tasks and purchase orders.
• Effectiveness of client and internal team communication.

Knowledge, Skills and Abilities

• Organizational Mastery: Strong organizational, attention-to-detail, and multitasking abilities.
• Communication: Excellent written and verbal communication skills.
• Technical Proficiency: Proficiency in project management software and Microsoft Office Suite. Experience with ERP systems and project management tools is preferred.
• Problem Solving: Proactive approach to problem-solving and an ability to work effectively in a fast-paced environment.

Education & Experience

• Education: Associate's or Bachelor's degree in Business, Project Management, or a related field.
• Experience: 2+ years of experience in project coordination or administrative support.
• Industry Preference: Experience in foodservice distribution or familiarity with foodservice equipment and supply projects is a strong plus.

Ready to apply your organizational expertise to critical foodservice projects in Nashville? Apply today!

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