Job Description

Job Title: Facilities Coordinator

Contract Duration: 6-month assignment - onsite for 25 hours per week (part time)

Location: Seattle, WA 98101

Pay Rate: $78-$80/hr on W2

Position Details

Vertical Administrative & Professional

Description

Job Description

We are hiring a seasoned and passionate Facilities Coordinator. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role! We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported!

Responsibilities:

• Setting up furniture configurations for onsite meetings and events, including arranging conference rooms, presentation spaces, and collaborative work areas to meet specific event requirements
• Performing workstation setups for new and existing employees, including installation and adjustment of monitors, monitor arms, and other ergonomic equipment to ensure optimal workspace functionality
• Conducting minor repairs and maintenance tasks throughout facilities, such as fixing door handles, replacing light bulbs, troubleshooting basic equipment issues, and coordinating with appropriate vendors for more complex repairs
• Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office building such as deliveries, office supplies and daily janitorial services
• Partnering with the extended Facilities team to ensure the buildings are running smoothly and providing a safe, functional and comfortable environment for employees.
• Addressing any facility or workplace issues (elevator down, restroom flood, refrigerator not cooling, etc) promptly to include engaging the right vendor to address the issue
• Responding to an internal ticketing system within Service Level Agreements, providing clear answers and excellent customer service to fellow employees
• Providing emergency response support in partnership with Security, managing maintenance and repair requests, and helping us stay compliant with local codes
• Helping to maintain our Standard Operating Procedures to ensure documentation is up to date
• Developing and preserving office culture and norms, for example our COVID or guest policies
• Partnering closely with People Operations , Security, and vendors to ensure that our office supports focused work and the fruitful exchange of ideas
• Ability to lift up to 50 pounds

You might be a good fit if you:

• Have 4+ years of experience in facilities coordination and building operations
• Working knowledge of facilities-related systems like HVAC, elevators, plumbing, various building equipment like lighting systems, and infrastructure with the ability to supervise maintenance, repairs, and services
• Stay up-to-date with technological, regulatory, and facility trends related to building management
• Have a service and solution-based mindset/internal customer orientation, and are excited to take on essential but behind-the-scenes tasks to help our teams do impactful work
• Enjoy rolling up your sleeves and handling day-to-day tasks as they arise–no task is too big or too small
• Have excellent organizational skills, strong communication abilities (both verbal and written) and ability to multitask

Strong candidates may also:

• Have prior experience with vendor management, food and beverage service, and hospitality
• Be interested in artificial intelligence and care that it is developed safely and beneficially
• Have experience with managing permit, license, and inspection requirements, ensuring facilities meet all mandated regulations
• Enjoy juggling multiple projects, especially in a fast-paced and dynamic startup environment

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